VISA Application documentation
The logic behind getting a direct grant [i.e after completing all the document upload you get the grant mail from case officer (CO) of DIBP] is to avoid back and forth communication between you and CO.
However, there are few things to take into account.
If you had read my thread, I had prepared most of my documents during my ACS submission itself.
You need to submit evidence in most cases only
for the period for which you are claiming points.
Having said that, there are some queries which are frequently posted by applicants like the following:
Regarding Reference / Experience / R&R Letter:
I got my assessment letter last year (hypothetical situation) and after that I changed my company do I need to get a new experience or R&R certificate?
If you are in the same company and continuing in the same role use the same R&R letter which you used for ACS; but provide evidence that you are still continuing in the same organization in the same role by uploading pay slips; IT returns; Bank statement. No need for new R&R letter.
However, you happen to change the company but your new R&R is still the same as previous R&R projected to ACS and matching with the job code applied. Still no need to get a fresh R&R letter, include the relieving letter from previous company; offer letter from current company and provide pay slips; IT returns(in-case you have completed the IT cycle); Bank statement for the period post ACS assessment.
On the contrary, you have switched to a new role which is totally deviating from the job code you applied for ACS. Then provide evidence only till the month and year you continued in that role post ACS assessment. Still no need for fresh R&R letter. But, while filling the VISA application fill-in the current employment details and mark it as not relevant. Don’t worry CO will not ask for why there is no evidence? As you are not going to claim any points for those few months. I suppose, you might be confused now. Read the line again slowly you will get it.
Do I need to submit all the payslips for the relevant work experience accept by ACS ?
(remember the ACS letter which says after June 2009
Try to upload 1 per quarter or 1 per two quarters and continuous last 6 months.
My old company was paying me in cheque or cash, what shall I do?
Try to get a letter from the payroll team or HR team regarding the same in company letter head and upload the salary statement with breakups like HRA; basic etc.
No no my company is closed, how shall I go about it?
Difficult situation, try to do a research in this forum and identify similar forum members to get it clarified.
I was below the tax slab, what to do?
State the same in an affidavit and attach the salary statement and pay slip if possible.
I was very careless in keeping my IT returns or acknowledgements, how do I get it?
Create an ID in income ta department site and using your PAN card number try to retrieve previous tax filling details online. Home
This is what I heard from few of my colleague, I have not do it. Give it a try, it is possible it seems.
walk-in to your city’s income head office or tax filling office and get it clarified. Where there is a will there is a way.
Why to take such pains, the more clear and précis documentation, your case will be become more stronger and clearer for CO to assess.
Provident Fund Statement:
How can I get it?
If you are working for a top MNC, your payroll department will certainly have this information. Check if you could get from internal sites in your company’s payroll site. IF not walk-in to them and get it.
My company doesn’t have this level of documentation?
Try and have a word with the administrative department, whether it is possible to check how much PF you have got and try to take a print out of it. If not leave it. I did submitted it as I had it in my company.
How do I get it from the bank?
Call up the customer and tell them I want the bank statement from so and so date to till now. They will readily give it to you as you are a corporate customer. Also tell them to put a bank seal on each page and if possible a signature of a bank official. They will get it done.
Should I have to notarize these bank statements?
I would say no, I uploaded the bank state color scan copies which reflected my salary credit.
you can take a photocopy and notarize the pages.
Note: You need to upload only for the years which ACS has deemed as relevant.
I made a pdf file per year and uploaded it with a naming convention <Applicant_Name>_BankName_Year.pdf
What if, I had changed the bank and forgot my account number?
Difficult again, try to call-up customer care try to get your bank details.
walk-in to the branch where you had the account and provide your mobile number which you had been using while having the account and speak to the customer manager. Anything is possible as long as you don’t give-up.
Bank statement is not absolute mandatory document but it is always good to have enough proofs. As you can see CO’s might be handling several Indian applicants. So, that might be used to few set of documents which most applicants submit and there are chances they might expect the same from you too in a worst case scenario.
National ID card, what shall I upload?
Upload Aadhaar card (from an Indian applicant prospective) and PAN card. More than enough, no need
for driving license or medical insurance card or ration card.
Why only Aadhaar & PAN card?
Aadhaar card can be verified in online and likewise PAN card number will be there all over your pay slips; form 16s; IT returns, which makes your case more authentic.
Apart from that I suppose, rest all documentation will be the same as used for ACS in-terms of education; offer and relieving letters, no need for fresh notary. As long as you want to give the notary guy some more business
ACS & English Exam evidence:
Upload the pdf file you received from ACS, no need for notary sign, similarly the color scan of IELTS score card or the pdf file from PTE-A score card.
Thumb rule is straight forward for all documents to be uploaded in immi account.
Either upload color scan copies or original pdf files else take a Xerox/photocopy and get them notarized and upload.
I uploaded it, its up to you to do it or not.
Go to any of the standard photo studio in your location and tell them you want a passport size photograph for Australian VISA purpose, they will get it done. I guess some 70% face should be there.
But these photo studio guys charge hefty price for it. :confused2:
Take a scan of the photo and label it. Ok how do I label it? While taking the scan take a small print out of your name and keep it below the photo and scan it.
So here is the list of documents which I had uploaded:
- All company offer letters
- All company relieveing letter, no need for current company as you will not have it, correct right !!!
- Experience / Reference / R&R letter either in company letter head or Statuary declaration
- Degree Certificate; College transfer certificate; Provisional Certificate; Course completion certificate; Conduct certificate
- Passport (Previous & Current); if there are any VISA labels; check-in and check-out stampings do include that too.
- Consolidated mark sheet aka transcripts
- School certificates like 10th & 12th mark sheets & Transfer certificate
- Form 16s (Its an income tax document given in India)
- IT Returns
- Bank Statement
- Pay slips
- Provident Fund statement
- ACS assessment letter
- PTE-A / IELTS / anyother accepted English exam score card
- Affidavit on Name change if any
- Form 80 (I didnt upload Form 1221; incase if you account is mapped with it; fill and upload only for adults; I will try write about Form80 soon)
- Birth certificate, if you have. (I guess if you DOB is before 1989, Indians can use their school marksheets as DOB evidence, not 100% sure, but I didnt submit it)
I hope these information helps. Please look forward to few more stuffs Medicals; PCC; and supplementary forms in the coming days.
Need a break now, typed too much, I suppose. Sorry for such a long write-up
I might have missed a few things, use this as a reference but dont regiment-ally follow as each applicants has their own case by case scenarios