Get to know your local gestor who will deal with things like this and much, much more including your tax returns and all transactions with officialdom, etc.
Usually in any place that says fotocopias of which there will be loads. You can usually get an email for them, send the documents and tell them when you'd like to pick them up or go with the documents on a pendrive. I'm not sure about Baldi's suggestion of a gestora...
The first thing I did when we got here was to buy a cheap printer/scanner. We needed so many copies of everything - it paid for itself in the first week I reckon. It is a dinky little HP Desjket and cost €30 in Carrefour.
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