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How to prepare documents for submission - Page 6


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  #51 (permalink)  
Old 12th February 2017, 02:07 AM
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This is probably a stupid question, but can copies be double sided?

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  #52 (permalink)  
Old 12th February 2017, 08:30 AM
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Yes, generally, but only if the original is over several pages, so don't copy marriage certificate on one side and passport copy on the reverse, for example.

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  #53 (permalink)  
Old 21st March 2017, 03:05 PM
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Default New Rules for Document Submission in HK - Bar Codes and copies OK

Hi All,

It appears that UKVI has introduced a totally new system for submitting supporting documents in Hong Kong. A notice posted on the local VFS site a few days ago (available at: https://www.vfsglobal.co.uk/hongkong...ng-Annex-A.pdf ) reads as follows:
"All documents submitted by customers applying for all categories are scanned at the Visa Application Centre and sent electronically to UKVI.
Photocopies can be submitted, but they must be clear and legible."
In addition to the usual requirements (no staples, etc), it also requires applicants to insert "Barcode separators" between different groups/types of documents.
"You must sort and separate the documents that you wish to submit in accordance with the categories set out below. A barcode separator for each of these categories must then be downloaded from the VFS Global website and placed on the top of each set of documents. A list of the relevant documents for each category can be found on the bar code separators."
I suspect a lot of documents will still be filed behind the "other documents" Bar Code, as there aren't enough categories.

I wonder if any other VFS centres have introduced this system, and whether anyone can provide us with feedback about how it went.

Strangely, it seems one can now submit copies, not originals - but there's no mention that you should bring the original to show them. Isn't this defeating the purpose of requiring original documents?

Anyone applying in Hong Kong needs to plan ahead - luckily there are plenty of places that will make cheap colour copies here.

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  #54 (permalink)  
Old 21st March 2017, 05:47 PM
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The process has changed for japanese applicants as well,

we are looking to submit soon, now im confused whether or not to submit the applicants passports current and previous or will copys do?

could anyone elaborate on this?

there are so many loose ends...

thanks

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Old 25th March 2017, 02:08 AM
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Quote:
Originally Posted by Winner1x View Post
The process has changed for japanese applicants as well,

we are looking to submit soon, now im confused whether or not to submit the applicants passports current and previous or will copys do?

could anyone elaborate on this?

there are so many loose ends...

thanks
Hi Winner1x,

Have you found any more info about the new document submission system in Japan? (That's where you're applying, right?)

VFS hong kong has an ad on its website (https://www.vfsglobal.co.uk/hongkong/index.html) about "certifying" colour copies of supporting document, which allows applicants to keep the originals. Does Japan do the same? Do other countries' VFS offices also provide this option?

I wrote to the online inquiry service, but they were totally useless, actually refused to answer even basic questions (eg, should we submit originals or copies?). I would put more trust in the experiences of fellow applicants - does anyone have any insights about this?

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Old 25th March 2017, 06:54 AM
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Quote:
Originally Posted by Winner1x View Post
The process has changed for japanese applicants as well,

we are looking to submit soon, now im confused whether or not to submit the applicants passports current and previous or will copys do?

could anyone elaborate on this?

there are so many loose ends...

thanks
You should check out this page on the VFS Japan website, as it explains in quite a lot of detail the new (from 20 March 2017) system for processing Settlement visas: https://www.vfsglobal.co.uk/japan/pd...ants-Japan.pdf

From that page, it seems that Settlement visa applicants have a choice in Japan to either send your own supporting documents directly to Sheffield or pay a little bit extra and have the VFS office scan and send them all. See the bottom of this page for details:
https://www.vfsglobal.co.uk/japan/us..._services.html

Either way, you definitely need to submit your current passport when you go for your biometrics appointment.

Here in Hong Kong, a similar notice has been issued, but it says that all visas (not only settlement) have no choice to send our own documents. From 24 March 2017, all applications are scanned and sent by VFS.

Good luck!

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  #57 (permalink)  
Old 25th March 2017, 11:52 AM
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Quote:
Originally Posted by OddLion View Post
You should check out this page on the VFS Japan website, as it explains in quite a lot of detail the new (from 20 March 2017) system for processing Settlement visas: https://www.vfsglobal.co.uk/japan/pd...ants-Japan.pdf

From that page, it seems that Settlement visa applicants have a choice in Japan to either send your own supporting documents directly to Sheffield or pay a little bit extra and have the VFS office scan and send them all. See the bottom of this page for details:
https://www.vfsglobal.co.uk/japan/us..._services.html

Either way, you definitely need to submit your current passport when you go for your biometrics appointment.

Here in Hong Kong, a similar notice has been issued, but it says that all visas (not only settlement) have no choice to send our own documents. From 24 March 2017, all applications are scanned and sent by VFS.

Good luck!

Hi odd lion,

I had the following response:

Thank you for contacting the UK Visas and Immigration international enquiry
service.

You need to submit your passport, application form and any email
confirmation to the Visa Application Centre where you will have the
biometric information taken and to submit your application. All other
supporting document including the old passport, should be sent to Sheffield.


Please note: Your visa application will be assessed and decided by the
British High Commission. Our staff at the UK Visas and Immigration
international enquiry service do not assess and are unable to influence the
outcome of your visa application. We strongly advise applicants do not
confirm travel arrangements to come to the UK until you have received your
visa.

For any further details, or should you need to contact us again please
refer to our website at https://ukvi-international.faq-help.com/, select
appropriate country, click next and then select E-Mail form and complete
as instructed. We will aim to come back to you within 1 day.

Kind regards,
Christine Gale
UK Visas and Immigration International Enquiry Service


We will be submitting on sheffield UK, the applicant will be holding onto the current passport, and sending the old with the supporting docs.

thanks

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Old 11th April 2017, 08:12 PM
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My wife will be applying from Japan next month too, didn't realise there has been a change. So, if we choose to get the documents scanned and digitally sent from VFS, original things like payslips will have to be photocopied anyway, as they're not A4 size? ...And for Y5,300 more?! Will be posting to Sheffield I think, sending originals and copies. Best of luck Winner, let us know how it goes. Are you paying for priority?

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Old 11th April 2017, 08:53 PM
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Quote:
Originally Posted by Tommy420 View Post
My wife will be applying from Japan next month too, didn't realise there has been a change. So, if we choose to get the documents scanned and digitally sent from VFS, original things like payslips will have to be photocopied anyway, as they're not A4 size? ...And for Y5,300 more?! Will be posting to Sheffield I think, sending originals and copies. Best of luck Winner, let us know how it goes. Are you paying for priority?

Hi Tommy, we have submitted the application already and we have the bio metrics appointment on Thursday, once that is over with we will be submitting the docs to sheffield ukvi.

Yes it came as quite a surprise, but i remember reading there would be a grace period for any documents submitted the old way.. I think they would just send your docs over to sheffield anyway... Yes we will be applying via priority... all documents were sent to the sponsor within the UK besides the current passport.

Yes, they have also increased the visa fee as well

will do good luck and all the best

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  #60 (permalink)  
Old 11th April 2017, 09:36 PM
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Just out of curiosity Winner, regarding the documents you will be sending, is everything A4 size and originals? Passport etc
I'm just reading the VFS pdf about the new changes https://www.vfsglobal.co.uk/japan/pd...ants-Japan.pdf and it says:

"Where required, original documents should be provided. If photocopies are also submitted, they must be clear and legible. We also recommend you provide photocopies of all the original documents you submit to help us process your application quickly"

"Where possible all documents should be A4 size. Any documents which are smaller or larger than A4 size should, where possible, be photocopied onto A4 sized paper. This includes the pages of any previous passports. All documents should be free from paper clips, pins or staples before they are submitted."


Last edited by Tommy420; 11th April 2017 at 09:41 PM.
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