Statutory Declaration Format - MERGED

[aarkay]

Originally Posted by pinkjem

Hi aarkay

I am kind of new here and I just want to ask what happened to the question you posted above.

In my case, I have my current company that cannot provide a detailed employment reference. It just contains the basic information without duties and responsibilities. However, I have colleagues who are no longer connected with my current company but are willing to provide reference letters.
My question is, in what format should the reference letters be? Should it be in a statutory declaration format? Or can I just have them write in a plain A4 paper, have it notarized and attach it in my statutory declaration as proof.

In the ACS site it says the following:
If you are unable to obtain a Reference from your employer you should submit a reference from your colleague who occupies or has occupied a higher position than you and is an expert in the area closely related to your nominated occupation, within the organisation you were employed at, on a properly signed and witnessed Statutory Declaration.

Statutory Declaration is a written statement declared to be true in the presence of an authorised witness. This should be verifiable and be supported by other evidence of your employment (for example, by HR style references, recommendations from colleagues (with business cards attached), job contracts, pay slips and other relevant information that demonstrates employment).


Please advise.
Thanks.

Hi,

I communicated via email with the lady who is managing my case. She mailed back saying that reference letter of the colleague/supervisor should be a stat declaration.

So, I got it made as a legal document, made by the notary officer and have sent it to her. I am awaiting her response.

Let me know if you have any further ques.

[pinkjem]

Originally Posted by aarkay

Hi,

I communicated via email with the lady who is managing my case. She mailed back saying that reference letter of the colleague/supervisor should be a stat declaration.

So, I got it made as a legal document, made by the notary officer and have sent it to her. I am awaiting her response.

Let me know if you have any further ques.

Thank you so much for this information. I will have to ask my colleague to write a stat dec as a referrence for me then

[pinkjem]

Originally Posted by aarkay

Hi,

I communicated via email with the lady who is managing my case. She mailed back saying that reference letter of the colleague/supervisor should be a stat declaration.

So, I got it made as a legal document, made by the notary officer and have sent it to her. I am awaiting her response.

Let me know if you have any further ques.

Hi Aarkay,

I just have another question. do you have a template of a referrence letter from a colleague in a statutory declaration format?

[aarkay]

Originally Posted by pinkjem

Hi Aarkay,

I just have another question. do you have a template of a referrence letter from a colleague in a statutory declaration format?

No i do not have any template, ACS does not provide any, I just found it on on forums in here - "Search Statutory Declaration" and you will find exhaustive threads containing formats of self stat dec, and ref stat dec.

[baljinsi]

Originally Posted by pinkjem

Hi Aarkay,

I just have another question. do you have a template of a referrence letter from a colleague in a statutory declaration format?

If it is a self-statutory declaration then it should only be signed by you. If it is written by a senior colleague for you as a reference , it should be signed by him ONLY mentioning all his contact details.
Let me paste something I wrote as a self declaration:
DECLARATION
I, XXXXXXX, confirm that I am currently employed with XXXXXX beginning from XXXXXXXX Till Date as a full time employee. My position at XXXXXX is “………”.
The reason for submitting this self-declaration is to provide details about my employment experience at XXXXXX to Australian Computer Society for Assessment purpose. Also, I am reluctant to approach my current employer to request for providing details about my work responsibilities as it would require my supervisor’s involvement, which may impact my appraisal/promotions within the organization. ALSO MENTION HERE THAT YOU CANNOT GET A COLLEAGUE'S REFERENCE GIVING SOME REASON.
I declare that below are my duties and responsibilities since my joining on XXXXXXXX at my current employer.
-------
-----
-----
DO MENTION THE DATE IN SIGNATURES.






Getting it from colleague ON stamp paper or on letter head (if on letter head word declaration is not required at top):
DECLARATION
My name is "Your colleague's name" and I have been working with XXXXXX for last …years as a ……. Reason for this letter is to provide a summary on XXXXX’s duties and responsibilites during his Tenure at XXXXXXX. He wants to submit this letter to Australian Computer Society for assessment purpose.
I can confirm that Mr. XXXXXXXX was my colleague during his whole stay in the company. I used to assign him work for ………… He used to accomplish XXXXXXXXX with very least supervision. Personally I would like to state that XXXXX (YOUR NAME) is a very XXXXXX (personal qualities of yours). He has got a very sound XXXXXX knowledge.
His responsibilities included:
-----
-----
Signed by your colleague WITH DATE.

In my case my colleague's designation was well representative of his higher position than me and he used to assign me work what he mentioned so I did not submit anything to prove that he was higher in hierarchy.

Responsibilities should be mentioned like this using your English skills:
Gathering ................(write what users expect) Requirements and deliverables along with functional analysis by arranging conferences/meetings with Business Process Owners .
 Planning and providing time-estimations/deadlines for project developments and implementations.
 Designing and developing technically xxxxxx reports/Applications for various businesses in XXXXX to help the Business for better decision making. Data gathering and storage at systemsXXXXXX with desired manipulations from all Business Units. Systems used are XXXXXX, YYYYYY etc
 Developments of reports in tools like XXXXXXXXX.
 Extensively involved in creating test scripts for integration testing between various systems . It involved lot of functional and technical analysis and also continuous sessions with Business users.

 In-depth Involvement in moving reports/applications into live system estimating and mitigating technical risks and providing quick resolutions to post go-live and production issues.

I have removed lot of technical details. You might need to enhance everything according to your system. You might need to include 4-5 more responsibilities or so to add more numbers.

[mocho]

For philippines since we dont have a formal template for
Statutory declaration that is valid to be notarized, is it ok to
Replace it with Affidavit of Undertaking?

[skjworld]

Thanks Anj.

I too have couple of questions. Even I can not apporach my current employer or manager.
1. So can I take reference letter from my senior colleague on plain paper (with his business card)?(Its not possible to have it on company letter head).
2. Should the reference letter from my senior colleague describe about my roles and responsiblities or only general reference is enough? As in my statutory declaration I will describe about my roles and responsiblities.

Please suggest.
Thanks,
Skj

[skjworld]

Originally Posted by skjworld

Thanks Anj.

I too have couple of questions. Even I can not apporach my current employer or manager.
1. So can I take reference letter from my senior colleague on plain paper (with his business card)?(Its not possible to have it on company letter head).
2. Should the reference letter from my senior colleague describe about my roles and responsiblities or only general reference is enough? As in my statutory declaration I will describe about my roles and responsiblities.

Please suggest.
Thanks,
Skj

Dear Balji,
Another clarification I need is : Do I have to take senior colleague's reference on Stamp paper? ie., statutory declaration in front of Notary officer? If yes, then still do I have to make personal statutory declaration as well?

Really confused regarding Statutory declaration and senior colleage reference format.
Please advise.
Thanks,
Skj

[baljinsi]

you need to take Colleague's reference either on Company letter head Or on stamp paper. If your Sr. colleague is writing all about your role, why you need to give a personal declaration. Please attach reference declaration + visiting card from your colleague and attach all other proofs like payslips, income tax docs, offer letter, appointment letter etc---
I have pasted good formats above--please chk--\
-Baljinsi

[skjworld]

Originally Posted by baljinsi

you need to take Colleague's reference either on Company letter head Or on stamp paper. If your Sr. colleague is writing all about your role, why you need to give a personal declaration. Please attach reference declaration + visiting card from your colleague and attach all other proofs like payslips, income tax docs, offer letter, appointment letter etc---
I have pasted good formats above--please chk--\
-Baljinsi

Thanks for the reply balji. My senior is hesitant to give reference on Stamp paper and wants to give it on plain paper. Is it ok to have it on plain paper and my personal declaration along with all the employment proofs?

SKJ